UP Birth Certificate (जन्म प्रमाण पत्र) — CRS, e-Nagarsewa & eSathi Portal, 21-Day Registration & Download

What Is a Birth Certificate — And Why India Now Registers 99% of Births

A birth certificate (जन्म प्रमाण पत्र, Janam Praman Patra) is the official record of a child’s date, time and place of birth and of the parents. It is the first legal document a person ever gets, and almost every later identity document traces back to it: Aadhaar, school admission, the passport, age proof for exams, marriage registration and inheritance claims.

The Registration of Births and Deaths Act, 1969 (RBD Act) makes registering every birth compulsory. According to the Civil Registration System (CRS) report for 2024, released by the Office of the Registrar General of India in July 2026, India registered 2.55 crore births in 2024, a registration level of 99.1%, up from just 56% in 2000, and 18 states and union territories reached complete registration.

In Uttar Pradesh, 83.4% of births are institutional (in a hospital or health facility), according to NFHS-5, and the state has gone further for hospital births: it became the first state to register births in government health facilities automatically, so many families find the certificate ready without visiting any office (see how it works below).

UP still has a specific problem: according to the CRS architecture data for UP, 29% of birth registrations in the state are delayed beyond 1 year, which means the magistrate route, for nearly 1 in 3 births. The reasons are consistent: home births in rural areas where families don’t know about the 21-day rule, births where the child’s name isn’t decided straight away (parents wrongly believe they can’t register without a name), and remote areas far from registration offices.

Which Portal to Use — The Decision That Confuses Everyone

Three portals handle birth certificates in UP, each holding different records. Search the wrong one and your certificate seems not to exist, even though it does.

Your situation	Portal	Address
Recent birth in a government hospital or health facility	CRS portal	crsorgi.gov.in
Birth in a Nagar Nigam, Nagar Palika or Nagar Panchayat area	e-Nagarsewa	e-nagarsewaup.gov.in
Older records, rural births not on CRS, any of the 75 districts	eSathi (eDistrict)	esathi.up.gov.in
Not found on any portal	Registrar’s office (Gram Panchayat / municipal office) or the tehsil	–

• CRS (crsorgi.gov.in): the national Civil Registration System. Births in UP government health facilities are registered here automatically through the MaNTrA link, often before the family has applied for anything.
• e-Nagarsewa (e-nagarsewaup.gov.in): the portal of UP’s urban local bodies, for births in Nagar Nigam, Nagar Palika and Nagar Panchayat areas, such as Lucknow, Kanpur, Prayagraj, Varanasi and Agra.
• eSathi (esathi.up.gov.in): the eDistrict UP portal, for older records across all 75 districts, rural births not on CRS, and anything not found on the other two. Apply here for a certificate (₹10-15).

The move to one portal: in 2020 the state decided to bring birth and death registration onto the single CRS portal (crsorgi.gov.in), as Patrika reported at the time. Gram Panchayat secretaries were trained as Registrars and given CRS logins, and urban local bodies also work as Registrars on CRS. The eSathi and e-Nagarsewa birth and death routes still appear on some district and municipal pages, so if one doesn’t work for you, ask your Gram Panchayat secretary or municipal office for the CRS route.

If it isn’t on any of the three: the birth may never have been registered, or the record may be in paper registers not yet digitised. Go to the Registrar’s office or the tehsil with whatever proof of birth you have: hospital papers, the vaccination (MCH) card or school records.

The 21-Day Rule — Registration Timeline

Late birth registration checker

Enter the date of birth to see how late the registration is and what you need.

Date of birthRegistration dateToday by default. Change it if you will apply on another day.

Check my bracket

A guide based on the brackets on this page, not legal advice. Fees and rules can change: confirm with your Registrar or on crsorgi.gov.in.

Open crsorgi.gov.in ↗

Documents Required — Hospital vs Home Birth

Hospital / Institutional Birth

• The hospital’s birth report: the hospital must report the birth to the Registrar within 21 days. In UP government facilities this is automatic through MaNTrA-CRS; private hospitals may still file it by hand. Before you leave, ask for the discharge summary or birth report, which has the date, time, place, parents’ names and the attending doctor.
• Both parents’ Aadhaar.
• The parents’ marriage certificate: recommended and helpful, though not always required.

Home Birth

• A certificate from the Gram Pradhan (rural) or ward councillor (urban) confirming the birth at home, with the date, parents’ names and address, on letterhead with signature and seal.
• An ANM or ASHA report, if available: if an auxiliary nurse midwife or ASHA worker attended or was told of the birth, their report is supporting evidence. (The 2023 amendment to Section 8 of the RBD Act widened the list of informants to include adoptive parents, single or unwed mothers, parents through surrogacy, adoption agencies and child care institutions.)
• Both parents’ Aadhaar.
• Statements from two witnesses who know of the birth, with their names, Aadhaar, address and relationship to the family.

How to Apply on eSathi — New or Duplicate Certificate

For births not on CRS or e-Nagarsewa, or for copies of older records, apply on the eDistrict eSathi portal.

Where a Birth Certificate Is Needed — The Chain It Starts

The birth certificate isn’t a one-time document: it sets off a chain of identity and eligibility documents that lasts a lifetime.

• Baal Aadhaar (age 0-5): the blue Aadhaar card for children under 5 is generated using the birth certificate (UIDAI also accepts the hospital discharge slip) and linked to a parent’s Aadhaar; the child’s biometrics aren’t taken.
• School admission under RTE (age 5-6): under Section 14 of the RTE Act, a child’s age for admission is determined from the birth certificate (or another document the state prescribes), and for children born on or after 1 October 2023 the 2023 amendment makes the birth certificate the single document to prove date of birth for school admission. The same section says no child may be refused admission merely for lack of age proof, but without a certificate families face delays, and this is when many discover the birth was never registered, 3-5 years later and by then needing a magistrate’s order.
• 10th board registration: the date of birth in board records comes from the documents given at school admission. A mismatch between the birth certificate and school records follows a student into college, competitive exams and government jobs.
• Passport: for anyone born on or after 1 October 2023, the birth certificate is the only accepted proof of date of birth (Passport (Amendment) Rules 2025). People born earlier can still use other documents, such as a school leaving certificate, PAN card or voter ID.
• Age proof for government exams: UPSC, UPPSC, SSC, UPSSSC (Lekhpal) and UP Police use the 10th marksheet as age proof, and that date comes from the birth record. If the two don’t match, expect questions at document verification.
• UP Scholarship: not uploaded on the Saksham portal, but the date of birth in scholarship records must match the birth certificate, 10th marksheet and Aadhaar. A mismatch anywhere causes “Data Mismatch” errors.
• Marriage registration: the birth certificate proves age for the legal minimum (18 for women, 21 for men).
• Inheritance and property: in a disputed inheritance, the birth certificate establishes parentage, proving who is a legal heir when Varasat on Bhulekh is contested.

MaNTrA-CRS Automation — How UP Hospital Births Register Themselves

This system-level change is little known, even among hospital staff. Uttar Pradesh was the first state to bring in suo motu (automatic) birth registration in government health institutions, built by the Directorate of Census Operations in Lucknow with NHM-UP, UNICEF and the Office of the Registrar General of India.

The service started with about 1,000 government facilities and has been extended over time. If your child was born in a UP government hospital, check crsorgi.gov.in first. For private hospitals, the automation doesn’t necessarily apply: many still send the birth report to the Registrar by hand, so ask the hospital how it reports births.

Adding or Correcting a Name

A common case: the birth was registered within 21 days, correctly, but the name wasn’t decided, so the certificate shows no name.

• Within 12 months: apply at the Registrar’s office where the birth was registered (Gram Panchayat or municipal office) with the child’s name, the parents’ Aadhaar and the registration receipt. The Registrar adds the name and issues a revised certificate, free.
• After 12 months: the name can still be added, with a small late fee (the rules allow it for up to 15 years). The Registrar may ask for supporting documents such as a school admission record or Aadhaar showing the name, and it can take a few weeks.
• Correcting a wrong entry is different: a wrong name, spelling or parent’s name means amending an existing entry, not filling a blank one. Apply to the Registrar (or District Registrar) with proof of the correct details: Aadhaar, school records, parents’ IDs.

Common Rejection and Delay Reasons — 6 Problems and Fixes

Quick Reference